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Germany Philatelic Society

 

Dedicated to the documentation, preservation, advancement and promotion

of the stamps and postal history of Germany and its related areas

 through education, study, research and services.

 

 

 

 

The annual GPS convention is an important event for the Germany Philatelic Society. It gives members the opportunity for fellowship with other members, to learn more about their avocation by attending study group meetings, programs, and talking to more experienced collectors and specialists, to add to their collections, to exhibit, and to learn more about the workings of their Society.

 

These guidelines are intended to aid the host GPS Chapter and the local Exhibition Committee with the planning of this important event. Some items in these guidelines are considered mandatory, while others are recommendations.

 

Questions pertaining to GPS Convention procedures should be directed to the below-named GPS Convention contact. Suggestions for changes to be incorporated into future revisions of these guidelines are welcome.

 

 

Primary Considerations

 

The sponsoring exhibition should be a three-day APS-accredited WSP show.  This will encourage attendance and active participation.

 

A local GPS Chapter will act as host (Host Chapter). If there is no local GPS Chapter, the responsibilities of the Chapter as set forth in these guidelines may be undertaken by a local/regional committee of GPS members.

 

The Host Chapter should establish a committee of Chapter members to arrange and follow through on the various GPS functions: banquet, hospitality suite, finances, hotel accommodations, GPS booth, frame reservations, and meeting and program scheduling. The chair of the Host Chapter Convention Committee should ask to be a member of the Exhibition Committee or, at a minimum, to attend its meetings. This should be done well in advance to allow time for arrangements to be completed and assure that everything is done in conjunction with the Exhibition Committee so everyone is informed of all activities and everything is coordinated.

 

 

Hotel

 

The exhibition hotel block must include an adequate number rooms for the anticipated GPS attendance. Coordinate this with the Exhibition Committee. Ensure that the event room rate includes both three days before and after the event (this is common practice if requested).

 

Room nights credited to GPS members should be used towards hospitality suite credit if possible. Coordinate this with the Exhibition Committee. It is normal procedure that 50 room nights generated will be equal to one complimentary room.  One room night is a room occupied for one night by an attendee.

 

Arrange to have a Hospitality Suite in the hotel where the GPS rooms are reserved.

 

Provide adequate directions for air, rail, or automobile travelers to find the convention site and, if separated, the show hotel.

 

 

Hospitality Suite

 

The Hospitality Suite should be of an adequate size to accommodate the visiting membership.  Expect a large number of banquet attendees to migrate to the Hospitality Suite. Use the number of banquet reservations is a guide to determine room size.

 

Host Chapter members should be available to serve refreshments, answer questions, and act as hosts when the suite is open to visitors.

 

The room should have adequate seating.

 

The room should have a wet bar.

 

Determine when to have the room open: morning, afternoon and evening hours. Close the suite during the Board meeting, the General Membership meeting, the GPS banquet, and the Exhibition Awards Banquet. Close the suite approximately ½ hour before the cocktail receptions that precede each banquet.

 

Determine refreshments for the various time periods: Coffee and donuts; beer, liquor, mixes, soda, ice, pretzels, chips, cheese, nuts, etc.

 

 Subsidy

 

The GPS will subsidize the convention expenses of the Host Chapter up to $750.00. This subsidy may be used for banquet tickets for the judges and apprentice judges and for hospitality suite expenses. This subsidy will usually be paid during the convention, but partial advance payment can be arranged should the need arise. 

 

 Exhibits

 

A block of 100 to 125 exhibition frames should be allocated to GPS exhibitors. A reasonable deadline may be established after which remaining frames may be made available to other exhibits.

 

 Publicity

 

The Host Chapter should coordinate publicity efforts with the GPS Publicity Director .

 

The Publicity Director will assist with GPS and other philatelic publicity. Local publicity is the responsibility of the Exhibition assisted by the Host Chapter as needed. Exhibit information, hotel accommodations, and banquet prices should all be advertised well in advance to avoid disappointment.

 

Please also send all information and details of the show as they become available to the Editor of the German Postal Specialist:

 

Peter Weisensel

627 Goodrich Ave.

St. Paul, MN 55105-3522, USA

Tel: (651) 222 5794

Email: weisensel01@gmail.com

 

The Editor will ensure that the show is promoted in the monthly journal of the Society, thereby keeping GPS members advised of the event and encouraging their attendance.

 

 Judges

 

The GPS requests the invitation of two GPS-recommended judges on the jury panel. GPS recommendations for judges will be provided to the Exhibition Judges Chair well in advance.

 

 Directors Meeting

 

A Board of Directors meeting must be scheduled in the Hospitality Suite or another suitable location.  This is usually held on the morning of the First day of the show, but the President of the Society may opt for another time.  There are generally 12 to 15 people attending this meeting.

 

 General Membership Meeting

 

A General Membership meeting must be scheduled, usually at 1:00 p.m. on Saturday afternoon.  There are usually 50 to 75 people attending this meeting.

  

Study Group Meetings and Programs

 

Meeting room(s) must be provided and scheduled for study group meetings and GPS programs.

 

A slate of programs of general interest, related to various aspects of German philately, is important to the overall success of the convention and to the standing of the GPS in the general philatelic community. These are over and above those programs sponsored as part of the study group meetings.

 

Most study groups desire a Saturday meeting time. It may be necessary to have two study groups meeting simultaneously in order to accommodate them all. The GPS Study Groups Coordinator will request meeting times and room requirements. Publicize these study group meetings by the title of their main  program, as that will attract greater attendance and may add a few new members.

 

The schedule should be provided to the GPS Publicity Director and the Editor of the German Postal Specialist as early as possible. Audio-visual equipments requirements must be specified.

 

 GPS Booth on the Show Floor

 

Host Chapter members should staff the GPS booth for most of the show to provide information to visitors and assistance and directions to visiting members. Host Chapters may enlist the assistance of others from the general membership. Timing is important. If an appeal for assistance is to be made in the German Postal Specialist, it must be four to six months in advance.

 

The GPS Secretary will send materials for display, promotion and sale at the GPS booth, including applications, sample copies of the German Postal Specialist, and GPS publications. These items should be requested from the GPS Secretary well in advance and shipping instructions must be provided. Also, provide a visitors’ registry at the GPS booth

 

GPS Secretary:

Mike Peter,

PO Box 6547,

Chesterfield, Missouri 63006-6547, USA

Email: mpeter@tritechcoatings.com

 

 

GPS Banquet

 The GPS Banquet is held on Friday evening to not conflict with the Exhibition Awards Banquet.

 

The size of the GPS banquet varies from 75 to 150. The facility chosen for the banquet, preferably at the convention hotel to avoid transportation problems, should be of an adequate size to accommodate the expected number of guests. If it is held at a local restaurant, the distance should be reasonable and the Host Chapter must provide adequate and reliable transportation.

 

The banquet should be held in a well-lighted private room. Holding the banquet in a corner of a noisy restaurant is not suitable. 

 

A cash bar precedes the banquet.

 

Appoint a Master of Ceremonies to keep everything in order and moving. Confirm and schedule an invocation, a welcome speech, and brief talks by the Host Chapter president and the Society president. Assure that special guests, including the judges, are introduced. Arrange for the awards presentations. Give a time limit to all speakers.

 

Arrange the menu and have it printed with the evening’s schedule of events. It may be either a buffet or a served dinner. Do not have a head table, but reserved seating for dignitaries is optional. In general, members like to mix with the “dignitaries” and this is not possible if they are clustered.

 

Optional banquet items are place setting favors, door prizes, and entertainment. Entertainment at past GPS banquets has included a polka dance band, a German “oom-pah” band, an acapella German chorus, and a brief talk by a prominent philatelist. The time for entertainment is short as it is followed by the GPS awards.

 

Awards at the GPS banquet will be the Society awards, including any Society medal awards for philatelic exhibits. Exhibitors will be recognized at the GPS banquet. Society awards to be presented will include the three Society medal level awards, the President's Award, the Chris Hunt Award, the George Blizil Memorial Award, the ribboned medals for 25 and 50 year members, and any special awards authorized by the Board or the President. The President may, at his option, reserve some of the awards to be presented at the Convention General Meeting.

 

 Awards

 

The Exhibition Committee will be advised that GPS medals and awards will be provided. The Awards Chairman should be informed of the GPS awards so that they can be included in the prospectus, publicity, show program and the palmares. A list of GPS awards accompanies these Guidelines.  The medals, certificates and ribbons for the GPS awards will be sent to the Exhibition Committee by the GPS Secretary.

 

The criteria for all GPS philatelic exhibit awards will be provided to the Exhibition Committee by the GPS Secretary. GPS awards for philatelic exhibits are granted only to exhibits of Germany and related areas (colonies, occupations, locals, etc.).

 

 Exhibition Awards Banquet

 

Attending GPS members, and especially GPS exhibitors, are strongly encouraged to attend the Exhibition Awards Banquet.

The GPS Secretary will ensure that the needed GPS materials, including the ribbons are sent in advance to the Exhibition Committee.

 

 

GPS Convention Coordinator

 

Currently open

Contact

Jerry Jensen

Jerry@gps.nu

(952) 888-6187

 

 

GPS Awards for Philatelic Exhibits

 

All GPS awards for philatelic exhibits are granted only to exhibits of Germany and related areas (colonies, occupations, locals, etc.).

 

GPS President’s Award

 

GPS Grand Award.  Best German area exhibit by a GPS member. This award cannot be given to anexhibit that has won it in the past three years. A list of previous winners is included herewith.  The GPS President will provide the award.

 

C. H. Hunt Award

 

GPS Reserve Grand Award. Second best German area exhibit.  No GPS membership requirement.

 

Herman L Halle Memorial Award

 

Best exhibit research. Provided by GPS Chapter 16. No GPS membership requirement.

 

Colonel W. E. Davis Award

 

Best exhibit of German Colonies and Post Offices Abroad.  Provided by the German Colonies Collectors Group. See award criteria below. No GPS membership requirement.

 

GPS Gold, Vermeil, Silver, Silver-Bronze and Bronze Medals

 

Medals shall be given in the same manner as the show medals of the same level. GPS medals are given to all German area exhibits as merited.  Medals are provided by the GPS Secretary.

German Colonies Collectors Group

 

Criteria for the Colonel W. E. Davis Award

 

Purpose

 

To encourage the exhibit display of competitive material related to the German Colonies and Post Offices Abroad.

 

Eligibility

 

      Eligibility will be determined in advance by the German Colonies

      Collectors Group.

 

Areas Included

 

 

China (including Boxer Rebellion), Morocco, and Turkey (including WWI Military

Mission).

 

 

German East Africa (including Lamu, Witu, and Zanzibar), German New Guinea, German

Southwest Africa, Kamerun, Caroline Islands, Kiautschou, Mariana Islands, Marshall

Islands, Samoa, and Togo. 

 

If German colonial material is shown combined with issues of prior or subsequent

governments, the German colonial material must constitute two-thirds of the exhibit.

 

 

German Naval Ship Post (Deutsche Marine Schiffspost) when serving “on station” in the

German Colonies and Post Offices Abroad.

 

Sea post from vessels serving the German Colonies and Offices Abroad (such as the

Hamburg Westafrika Linie and Deutsch Ostafrika Linie).

 

World War I overprints on Colonial stamps and stationery (including East Africa,

Cameroons, New Guinea/New Britain, Marshall Islands, Samoa, and Togo).  If subsequent

issues of new governments are also shown, then occupation overprints must constitute at

least two-thirds of the exhibit.

 

World War I prisoner-of-war mail related to the German Colonies and Post Offices Abroad.

 

              

Exhibitor

Show

Exhibit Title

Diane Boehret

CHICAGOPEX 87

The Post of the German Military Mission Turkey 1914-1918.

Ulrich Czimmek

OTYMBINGUE 100 (1989 Windhoek, SWA / Namibia

Die Schutztruppe in DSWA + Vor- und Mitläuferpost von DSWA.

Ferd Lauber

CHICAGOPEX 89

Forerunners of the German Offices and Colonies.

Paul Larsen

COLOPEX 92

German Togo 1885-1914.

Alfred Kugel

MILCOPEX 93

German Military Forces in China 1898-1914.

Alfred Kugel

Philadelphia National 97

The Germans in the Pacific.

Jerry H. Miller

ARIPEX 2002

German Intervention in China.

Philip Parker

APS STAMPSHOW 2002

WWI German East Africa: The Portuguese Connection.

Philip Parker

BALPEX 2005

WWI German East Africa: The Portuguese Connection.

Robert Stein

CHICAGOPEX 2006

Postal History of German Nauru 1890-1914.

Regis Hoffman

APS STAMPSHOW 2009

Allied Forces in East Africa, WWI.

 


 

 

GPS GRAND AWARD / PRESIDENT’S AWARD WINNERS

 

1959 to Date

 

Year

Show

Winner

Exhibit

2015

St. Louis Stamp Expo

Dr. Edwin J. Andrews 

Hitler Youth - The Generations of Lost Innocence

2014

NAPEX

N.O. Good

A Message to the Enemy

2013

WESTPEX

James W. Graue

Zeppelin South America Flights 1930-1937

2012

BALPEX – 9th Salon

Gerard Menge

General Government Protectorate

2011

Rocky Mountain

Jerry H. Miller

Bickerdike' Experimental Postmarks and Usage in Germany .. 1898-1916

2010

BALPEX

James W. Graue

Zeppelin South American Flights 1930-1937

2009

COLOPEX

Jerry H. Miller

German New Guinea 1888-1914

2008

St. Louis Stamp Expo

Paul Larson

Caroline Islands to 1914

2007

8th Salon – Melbourne

Paul Larson

German Togo 1885-1914

2006

CHICAGOPEX

Robert Stein

Postal History of Nauru

2005

BALPEX

Harold Peter

Feldpost Schleswig-Holstein – Denmark Wars 1848-1851 and 1861

2004

St. Louis Stamp Expo

Alfred Kugel

The Germans in the Pacific

2003

COLOPEX

Paul Larson

Ubangi-Shari-Chad 1900-1938

2002

ARIPEX

Jerry H. Miller

German Intervention in China

2001

BALPEX

Paul Larson

German Caroline Islands 1899-1914

2000

Minnesota Stamp Exp

Bernard Cohen

First Issues of the Saar

1999

ARIPEX

Dickson Preston

Commercial Zeppelin Mail

1998

ALAPEX

James W. Graue

DLH South Atlantic 1934-1939

1997

PNSE

Alfred Kugel

German African Possessions Postmarks

1996

CHICAGOPEX

Alfred Kugel

German African Possessions Postmarks

1995

FLOREX

Roger Schnell

German Offices in Turkey

1994

BALPEX

Cheryl Ganz

Zeppelins and the USA

1993

MILCOPEX

Alfred Kugel

German Military Forces in China

1992

COLOPEX

Paul Larson

German Togo

1991

INDYPEX

Harold E. Peter

AMG Issues of Germany

1990

ROMPEX

George Laury

Postal History of Berlin from May 1945

1989

CHICAGOPEX

Gerald Korn

German Booklets

1988

NOJEX

Michael Jolly

The Germania Issues

1987

CHICAGOPEX

Diane Boehret

German Military Mission in Turkey

1986

AMERIPEX

 

Last GPS Spring Meeting

1986

FLOREX

Frank Bachenheimer

Development of the Saar Postal System

1985

INDYPEX

Dr. Gene Scott

Bavaria Numeral Issues and Embossed Arms Issues 1849-1911

1985

ROMPEX

Dr. Claus A. Wulff

Krone & Adler: Reichspost Issue

1889-1900

1984

BALPEX

Harold E. Peter

Prussia: OPD Kőslin Postal History

1984

COLOPEX

Richard Willing

Development of the Bergedorf Post

1983

SEPAD

Harold E. Peter

Hamburg Postal History to 1867

1983

 

 

 

1982

ESPAMER

 

 

1982

MILCOPEX

Udo Sassenhausen

Kingdom of Prussia 1850-1857

1981

CHICAGOPEX

Arthur Salm

Study of the Stamplpess Period in Bremen

1981

PIPEX

Ingeburg Fisher

Berlin: Emergence of a Stampland

1980

FLOREX

Paul Larson

German Togo

1980

WESTPEX

James E. Duffy

Military Mail and Parcel Permit Stamps

1942-1945

1979

BALPEX

James E. Duffy

Military Mail and Parcel Permit Stamps

1942-1945

1979

COLOPEX

John Strawbridge

HOPs District 16 Erfurt

1978

CHICAGOPEX

Paul Larson

German Togo

1978

 

 

 

1977

MOUND CITY

Frank Bachenheimer

Ruhleben POW Camp 1914-1918

1977

ROMPEX

John Strawbridge

HOPs District 16 Erfurt

1976

 

 

 

1976

 

 

 

1975

COMPEX

Drew Nicholson

Hero Uprising in German SW Africa

1903-1907

1975

BALPEX

R. J. Houston

Channel Islands Under German Occupation

1974

FLOREX

Carl P. Kroboth

German Empire 1871-1918

1974

 

 

 

1973

FLOREX

Fritz Rosenberg

German Empire #1-28

1973

COMPEX

None

 

1972

NOJEX

Carl P. Kroboth

Feldppost and Inselpost of World War II

1972

WESTPEX

None

 

1971

HARMONEX

George Kunzernann

Germany 1889-1900

1971

SOJEX

None

First GPS Spring Meeting

1970

BALPEX

Myron G. Hill

Storkow 1945-1946

1969

GERMANEX

Alfred  Heinz

Grossräschen Provisionals 1945-1946

1968

NOJEX

Bernard A. Hennig

Submarine Mail of World War I

1967

COMPEX

Alfred Heinz

Grossräschen Provisionals

1966

SIPEX

None

 

1965

FLOREX

Carl P. Kroboth

Feldppost and Inselpost of World War II

1964

No Convention

 

 

1963

BALPEX

Ike West, Jr.

Bavaria

1962

NOJEX

None

 

1961

SEPAD

Werner Ruthenberg

Mecklenburg

1960

COMPEX

Bernard A. Hennig

Danzig

1959

SOJEX

Flaccus Stiffel

Bavaria

    

Additional GPS Meetings

 

The GPS is not committed to a regular second annual meeting (convention).  The purpose of GPS meetings at additional philatelic exhibitions is to increase the visibility of GPS at as many shows each year as possible. A GPS presence with a society table and informal meeting has always had positive benefits for GPS. We have signed up new members, recaptured some old members, sold some merchandise, enhanced interest in German philately and gained new friends. All of these are worth the effort of the chapters or local members.

 

Activities desired at exhibitions above and beyond the Annual GPS Convention Meeting are as follows:

 

Society Table

 

Local members or chapters may arrange with the Exhibition Committee for a table and obtain material for the table from the GPS Secretary.

 

Exhibits

 

Encourage exhibits of German material from both members and others. If there are three or more German related exhibits, request GPS medals from the GPS Secretary. Provide the show Exhibits Chair with the information necessary for the jury to award the medals.

 

Meeting

 

A meeting or presentation requires coordination with the show committee for a time and room. The character of the meeting could be informal but may include a formal program presentation.  GPS Board members present at the show should support and attend the meeting.

 

Informal Social Activity

 

A “Dutch treat” lunch or dinner arranged either through the hotel or with another organization attending the show has proven successful and popular.  Examples:

 

 

Semi-Formal GPS Meeting

 

A meeting of this nature may be to celebrate an anniversary of a Chapter such as the 50th  Anniversary of the Minneapolis Chapter. The level of activity is at the discretion of the local planning committee and GPS members are encouraged to attend and exhibit. The President may call a Board meeting during such an event.

The planning and execution of a meeting of this nature could follow the GPS Convention Guidelines. This would be up to the local planning committee; however, there is no financial support from the GPS absent special Board action.